Waveon Distributor Management Template: Streamline Operations in One Place

Why Do You Need an Automated Distributor Management System?

If you run a manufacturing company or a franchise headquarters, you likely collaborate with distributors, wholesalers, and retailers to sell your products. As your business expands and reaches more consumers, the number of partners you work with will naturally increase.

While business growth is always a good thing, managing increasing order volumes efficiently becomes more critical.

Keeping track of which distributors ordered what products, monitoring inventory levels, and ensuring smooth deliveries can quickly become overwhelming. Manually managing order records can lead to missing important details or failing to update crucial information on time.

Common Challenges in Distributor Management

❗ Limitations of Excel-Based Order Management: Manual data entry by multiple people can result in data corruption, input errors, and file size limitations, making accurate data management difficult.

❗ Lack of Real-Time Order & Inventory Management: Without real-time updates, orders may be missed, or shipments delayed due to outdated inventory information.

❗ Costly Web Development & Maintenance: Running a private or internal online store can require significant development costs and maintenance efforts.

❗ Low Efficiency of Traditional ERP Systems: Complex ERP systems are often difficult to customize and may not meet the specific needs of different industries, reducing their overall effectiveness.

❗ Difficulty in Tracking Partner Performance: Without clear visibility into order history, it becomes challenging to implement sales strategies such as incentives and special offers for different partners.

How Does WaveOn Solve These Challenges?

The Role of the Distributor Management Template

Waveon’s Distributor Management Template is designed for businesses struggling with the limitations of manual and Excel-based distributor management.

Our solution helps you oversee everything from inventory and orders to shipping at a glance. It streamlines product listing, order processing, and order tracking, allowing you to reduce manual workload and focus on more important tasks.

Who Can Benefit?

Manufacturers, wholesalers, distributors, and franchise headquarters will find this tool particularly useful. However, any business that engages in B2B sales can take advantage of it!

Explore the Distributor Management Template

Key Features of Waveon’s Distributor Management Template

💡 Easy Product Management: Easily register and manage product details, including pricing, options, and images.

💡 Automated Order Updates: Orders placed by distributors are automatically reflected in the order list in real time.

💡 Distributor Tiering System: Assign different tiers to distributors and set varying product prices accordingly.

💡 Convenient Order Process: Orders can be placed directly from the product list, eliminating the need for a e-commerce platform.

💡 Order Tracking for Distributors: Distributors can check their order history and status updates on their own.

Let’s dive deeper into the features and benefits of the Distributor Management Template!

Easy Product Listing and Inventory Management

📌 Listing & Updates Product

Easily manage the products you sell from the ‘Item List’ tab. You can list or delete items with a simple click of the button in the upper right corner, and bulk uploads are also supported. When distributors place an order, inventory levels update in real-time, eliminating the need for manual stock adjustments.

📌 Customize Product Options and Pricing

Customize product options and pricing from the ‘Item List’ tap. If you don’t sell the same products to all distributors, you can set different products and prices based on distributor tiers. This makes it easy to offer exclusive products or special promotions to selected distributors.

Automated Order List Updates

📌 Order List Updates

When distributors submit an order form, it is automatically added to the ‘Order List’ tab. There’s no need to manually check order details or input them into Excel. Simply check distributors name, purchased products, shipping methods, payment methods, and additional requests, then update the order status for seamless management.

📌 Search and Filter Orders

Find the information you need quickly by using the filter button or entering search keywords. Easily check distributor-specific order history or order volume for specific products.

Manage Distributors with Tiered Access

📌 Distributor Registration & Tier Assignment

Register distributors in the ‘Distributor Management’ tab by entering their names, addresses, and login credentials. Distributors can access the ordering page using their assigned accounts. In the ‘Distributor Tier Management’ tab, you can define tiers and assign them to each distributor. Depending on their assigned tier, distributors can only order products and see prices permitted for their level.

Simplified Ordering Process

📌 Order Directly from the Item List

Distributors can visit the ‘Distributor Order’ page. They can browse the Item list and place an order instantly by clicking the ‘Order Now’ button—eliminating the need for a separate e-commerce platform and streamlining the ordering process.

📌 Easy-to-Fill Order Form

Clicking ‘Order Now’ directs distributors to an order submission page where they only need to select quantity, options, and payment/shipping methods. Once an order is placed, it is instantly updated in the ‘Order List.’

📌 Distributors Can Track Order History

Distributors can log into their accounts, visit the ‘Distributor Order’ page, and click ‘Order History’ to check past orders. They can track order status in real-time without needing to contact your team for updates.

💡 Find your order page URL

Go to ‘Distributor Order’ → ‘Edit Project’ → Click ‘Publish’ and copy the URL to share with your distributors!

Automation with Custom Logic

Waveon, a no-code platform, offers automation features that allow you to set conditions for notifications and actions. For example, you can receive alerts when stock falls below a certain level or send automatic messages when an order is placed.

Access Anytime, Anywhere with Cloud Technology

As a web-based service, Waveon allows access from anywhere without time or location constraints. You can control access by assigning viewing and editing permissions to team members, reducing the risk of accidental data modification or deletion while enhancing security.

Flexible Feature Expansion

As your business grows, managing inventory, customers, and other operations alongside distributor management becomes essential. Off-the-shelf ERP systems may not include the specific features you need, and custom-built solutions can be costly and time-consuming. Waveon offers a ready-to-use template that you can easily customize to fit your needs—no need to build a system from scratch.

Have you been managing distributor orders manually or through spreadsheets? With Waveon’s Distributor Management Template, you can efficiently set up distributor and product details for a well-organized workflow.

Experience seamless order, inventory, and shipping management with Waveon’s Distributor Management Template today!

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